IMPORTANT TO ALL RESIDENTS
Security Audit, Aspire Apartments, 11-15 Alberta Street Sydney.
https://aspireapartmentssydney.com.au
In keeping with by-laws, & good security practice, the Executive Committee has no choice, and has decided to conduct the first of what will be regular security audits.
The first, and most important of these audits will be commencing on Thursday 7th April 2016, and will include a full and detailed access audit in relation to all common property access – including the car parking facility.
This is to ensure that residents of Aspire Apartments enjoy a legally compliant as well as an ongoing secure and safe environment, and the building maintains its secure and safe reputation. It also relates to the best interests of owners in order to keep the value of properties with reputation in the market. We ask for your full co-operation whilst achieving this complex task.
The building is currently in a state of disarray, in terms of security fob allocations and misuse of the building resources. This is due partly to the building being new, with initial allocations not properly recorded. Council laws and by-laws are not being adhered to by some residents and owners, and this is simply not fair for those that are following the laws and rules as well as keeping with market values in terms of reputation of the building.
The Executive Committee now has systems in place to be able to manage security effectively, and without external costs associated with security system changes.
Over the course of two weeks, over two days in each week, all tokens (or “Fobs” as they are commonly referred to), will be audited, and all genuine, legitimate residents with a long term lease (for building and car parking access), owner occupiers and managing agents (for building access) will be required to attend the building manager’s office to re-register their fobs.
Third parties such as cleaners, or the like will not be able to re-register fobs. Re-registering will be the responsibility of residents ONLY.
- Owners will be checked against the current strata role.
- Each individual rental tenant will be required to bring a copy of their lease as proof of residency, and this information will be registered against the strata role to make it current.
- We recommend that residents of each apartment attend together to make the process easier.
- Managing Agents will need to bring proof of management agreements and a business card, which will also be checked and updated on the strata role.
Photo ID that clearly states the address of Aspire Apartments (such as a drivers license or a passport in conjunction with a utility bill) will be required by ALL residents.
There will be NO exceptions to this procedure, otherwise the security audit will be compromised.
In keeping with compliance to the law due to the 99b instrument document issued by the City of Sydney Council (https://aspireapartmentssydney.com.au/wp-content/uploads/2016/02/Aspire-88B-Instrument.pdf) and the building by-laws (in particular the by-law relating to prohibition of short term rental accommodation, https://aspireapartmentssydney.com.au/wp-content/uploads/2016/02/Special-By-Law-No-1.pdf), a copy of a lease for every apartment will be need to be sighted and copied to meet legal requirements in order to have a fob reactivated for all residents.
Note that the following maximum fob allocation schedule has been decided upon by the Executive Committee, for maximum control and security:
- 1 Bedroom Apartments: Strictly 3 fobs (inclusive of 1 for the managing agent OR owner)
- 2 Bedroom Apartments: Strictly4 fobs (inclusive of 1 for the managing agent OR owner)
- 3 Bedroom Apartments: Strictly6 fobs (inclusive of 1 for the managing agent OR owner)
There may be certain circumstances whereby an extra fob can be assigned to an apartment, however this will be at the discretion of the Executive Committee upon application, however in most cases will not be authorised for security reasons.
To register a fob, each individual resident (owner occupied or rental tenancy) that requires building access, will be personally required to attend the building managers office, located in the lift lobby in the main foyer on level 1, and provide identification (as per the above), as well as contact details (phone and email address for our records).
Owners that directly rent their properties to tenants (not residing in the building), and that have not nominated a managing agent, (IE, manage their own properties), will be able to re-activate 1 fob only, inclusive of the allocation set out as per the above schedule.
Car park fobs will be included in the audit. As per building by-laws and the City of Sydney Council 88b instrument zoning document setting out conditions for usage of the car stacker system, unless the fob assigned to those apartments that have car parking meets ALL requirements – car parking fobs will also be disabled. The requirements include being a permanent resident in the building, and having completed the car park system induction run by Klaus Parking Australia. There will be absolutely NO exceptions to this rule for safety and legal reasons.
During the two-week audit period, all fobs currently activated will remain activated until the audit is complete, I.E., nothing will change until the audit is completed.
After the two-week audit period, any fob/s that have not been physically sighted and re-registered with strict compliance to the procedure, will be permanently deactivated and useless, including car parking fobs.
The following dates and times have been selected for re-registering of security fobs:
- Thursday 7th April 2016 between the hours of 7am and 11am.
- Saturday 9th April 2016 between the hours of 7am and 11am.
- Thursday 14th April 2016 between the hours of 7am and 11am.
- Saturday 16th April 2016 between the hours of 7am and 11am.
It is envisioned that the process will take 5 minutes for each apartment and its residents.
Deactivation of fobs not re-registered by the end of the audit period will occur on: Saturday 16th April 2016 at 12 NOON.
Any lost fobs that require replacement (strictly adhering to the allocation schedule), incur a $50 fee, non refundable with a receipt provided. Klaus Parking fobs will come under Klaus Parking Australia replacement fee schedule; this is not controlled by the owner’s corporation, FYI.
Questions can be directed to the Strata Manager – Strata Republic – through the normal channels (see website for contact details – https://aspireapartmentssydney.com.au).
Thank you, and the executive committee seeks to continue to work hard for the good of each owner’s investment, and looks forward to securing Aspire Apartments to provide a safer more secure environment for it’s residents.
Executive Committee.
Aspire Apartments – SP 91667.